Cross-border record transfer must satisfy two things at once: give the hospital enough to make a professional judgement, without spreading the patient’s data further than needed. Three principles follow: minimum necessary, de-identify first, use a controlled channel.
What to send and what not to
- Send: pathology and imaging reports, treatment history with response assessment, recent labs, medication list;
- Do not send: national ID numbers, social-security numbers, bank details, home address, unrelated past history;
- Raw imaging is large; reports suffice for the first review, and DICOM can follow on the hospital’s request.
Which channel to use
- Preferred: encrypted email or an upload link provided by the platform, traceable and deletable;
- Avoid: public groups, unencrypted cloud-drive links, and sending material to multiple unrelated contacts;
- Do not post paper originals — scans are enough; keep the originals yourself.
Consent and withdrawal
Submitting records consents to their use for this case review and hospital matching. When the review ends or the patient decides not to proceed, non-essential copies can be deleted on request, except records the hospital is legally required to retain. We do not sell or trade patient data and do not use it for advertising.
The detailed data-processing rules are in our Privacy Policy. If your country imposes additional cross-border data requirements, tell us before submitting and we will adapt the process.